Company visitor register: digitize your entries and exits, securely
Discover our visitor reception solution. EMITY offers a fully digitized reception register that automates your entries and exits—no more tedious paper registers. Natively GDPR-compliant, traceable in real time, exportable with one click. The VISITOR REGISTER module is part of the E-CLICK suite and adapts to ERPs, SMEs and large industrial sites.
Registration in 5 seconds
Natively compliant
Instant traceability
One register, multiple audiences
The VISITOR REGISTER module adapts to all individuals entering and exiting your site.
Visitors & customers
Appointments, meetings
Employees & new hires
Internal teams
External contractors
Service providers, consultants, audits
Delivery drivers & suppliers
Deliveries, equipment
Occasional visitors
Partners, candidates
Digitize check-ins and check-outs, save time
Digital signage transforms check-in and check-out management by automating the registration of every visitor. Implementing this digitized process allows you to:
Know in real time who is on your site
Identify the number and identity of people present on your site, at any time.
Speed up visitor registration
Fewer queues at reception, fewer input errors, professional reception experience.
Streamline administrative management
Generate your reports with one click, archive access history effortlessly.
Everything you gain daily
Why maintain a visitor register in your company?
Information to record in the visitor register
During each visit, several essential pieces of information must be recorded in the reception form. A complete visitor register includes at least the following data:
- Visitor’s first and last name
- Company or organization
- Arrival and departure time
- Reason for visit
- Person met within the company
- Digital validation or signature
This data allows you to identify each person present on your site and ensure rigorous tracking of each access. The reception procedure can be adapted according to the type of company and accessed instantly from your centralized management space.
Name, first name, company
Arrival and departure
Reason + internal contact
Signature or digital scan
Strongly recommended
Specific obligations
Universal best practice
Visitor register: legal obligation or best practice?
Maintaining a visitor register is not required by regulation for all companies. However, it is strongly recommended in ERPs (Establishments Receiving the Public) and ERTs (Establishments Receiving Workers). Certain classified industrial buildings have specific obligations related to their activity or to articles of the Labor Code.
Regardless of any legal requirement, maintaining a register is a fundamental health and safety measure in the workplace. It contributes to workplace safety for all people accessing your premises and helps manage human risk in emergency situations.
Traceability and security: urgency in case of incident
In case of fire or evacuation, knowing in real time the list of people present in your premises is vital information. This problem arises with a paper register, which may be untraceable or illegible in stressful situations.
A digital register enables instant transmission of the list of those present to the security service or emergency services. This traceability strengthens your security plan and facilitates the implementation of emergency procedures.
List transmitted in 1 click
Who is present, now
Management of those present
Did you know?
40 to 50% of meetings start late in companies due to delays at reception. Automatic QR code registration reduces this waiting time to just a few seconds.
Paper or digital visitor register: which format should you choose?
Many companies still use a paper register template or an Excel spreadsheet to manage visitor entries and exits. This traditional model has significant limitations: risk of the document being lost, no real-time traceability, and difficulty ensuring confidentiality and GDPR compliance. Each paper-based model also requires tedious manual processing. The EMITY solution offers a digital model that meets all these requirements with centralized management.
With EMITY, switch to a modern solution in just a few clicks. No specific hardware is required beyond your existing kiosk or tablet. Book a demo or request a free 3-month trial (Excellence version) to test all features with no obligation.
Features of the EMITY Visitor Register module
Registration in seconds via QR code or NFC
EMITY's VISITOR REGISTER module integrates two digital technologies for frictionless access control. NFC (Near Field Communication) technology allows a visitor to scan their badge or unique code via a dedicated box and be automatically recorded in the register. QR codes offer the same speed from the interactive kiosk. In less than 5 seconds, every passage is efficiently tracked without any intervention from reception staff.
Real-time dashboard: who is present on your premises?
From your E-CLICK user space, view the complete list of visitors and employees present on your premises in real time. This system centralizes all information: identity, arrival time, section visited, and presence status. In the event of an emergency, this view can be sent with one click to the security department or security control center.
Pre-registration and personalized reception
The EMITY tool allows you to pre-register recurring employees or expected visitors. Upon their arrival, verification is instantaneous: a simple scan is enough to validate their presence. You can also customize the interface with your company's branding to improve the visitor experience and strengthen your brand identity.
1-click download
Audit and reporting
Secure storage
CSV export and activity reports for internal auditing
Download all your register data in CSV format from your E-CLICK space. These exports are used for internal auditing, management reporting, and compliant storage of access history. This ensures you maintain full control and mastery of the information collected, for use tailored to your needs.
Personalized activity reports can be generated according to your specific needs for better management efficiency.
See the product to believe it
Discover the VISITOR REGISTER module interface through 3 real screenshots: visitor side and manager side.
Visitor-side entry
The "reception register" menu: company, name, reason for visit. Clear and fast touch interface.
Pre-filled company list
The visitor selects their company from a pre-populated list to save time.
Manager dashboard
Complete view on the E-CLICK side: real-time attendees, history, CSV exports.
Discover the EMITY Visitor Register in video
EMITY Visitor Register Brochure
Complete guide • PDF • Free download
Download the EMITY Visitor Register brochure
Discover all the features of the Visitor Register module in detail: QR code, NFC, real-time dashboard, GDPR compliance, and integration with your existing systems.
The brochure also presents pricing, deployment methods, and customer testimonials to help you build your internal case.
Frequently asked questions about the visitor register
How do I create a visitor register for a company?
To create a company visitor register, define the information to be collected (name, company, arrival time, reason for visit) and choose your format. Software like EMITY serves as a guide for setup in a few minutes without technical training.
Is a visitor register mandatory for companies?
A visitor register is not legally mandatory for the majority of companies. It is highly recommended for establishments open to the public (ERP) and workplaces (ERT). Beyond specific regulatory articles, keeping a register is, for every site manager, a security measure compliant with current standards.
What information should be collected in a visitor register?
A visitor register should contain at least the visitor's first and last name, their company, arrival and departure times, the reason for the visit, and the person being met. This data ensures full traceability and contributes to risk prevention on site.
How do I make a visitor register GDPR-compliant?
The basic rule for respecting the GDPR: inform your visitors about the processing of their data, limit storage to a maximum of 3 months, and allow them to exercise their rights (access, rectification, erasure). EMITY integrates these features natively for compliance without management effort.
What are the advantages of a digital visitor register?
A digital visitor register is a superior replacement for the paper model: automatic registration via QR code, real-time traceability, native GDPR compliance, and immediate CSV export. It is an efficient and modern solution for professional and secure visitor reception.
Can a visitor register themselves independently?
Yes. With EMITY, a visitor registers independently via QR code or NFC technology. They scan their unique code at the entrance and are automatically recorded in the register. Zero intervention from reception staff required.
A digital register, seamless and compliant
In summary, interactive digital signage brings a real advantage to the reception register. Efficiency and security are ensured, while offering a seamless and modern journey for your visitors. You record useful information, stay informed in real time about who is on your site, and gain responsiveness in the event of an incident.
