Meeting room booking software: manage your spaces in real time
Centralize the management of all your rooms from a single platform. No more double bookings, no more waiting outside an occupied room: scheduling takes one click and the door display shows the status in real time. Automatic release and Outlook / Google Calendar sync.
Your immediate benefits
Manage all your meeting rooms in one click
Create and track bookings from your computer or right outside the room. See the schedule of every space at a glance.
Understanding
Why move to a room booking software?
What is a room booking software?
A meeting and conference room booking software is a SaaS solution that centralizes slot scheduling and availability. It replaces spreadsheets and email chains, lets every employee see in real time which spaces are free, syncs with the company calendars and eliminates slot conflicts. It suits large and small organizations alike.
- ✓Centralized SaaS: 100% online, nothing to install
- ✓Calendar sync: Outlook and Google Calendar
- ✓Automatic release: the room is freed if nobody shows up
The hidden cost
Disorganized rooms come with a price
57.2%
of meetings judged unproductive
50-75%
of desks unoccupied on average
€2.3M/year
average cost of disorganization
57.2% of employees judge meetings barely or not productive. Behind that figure sit wasted time and wasted resources. Ghost bookings clutter the calendar: an employee books a space then never comes, generating a very real hidden bill for the company. A booking system removes that friction.
Comparison
Which booking method should your team choose?
Several channels can be used to book a space. This table compares the five most common methods across six operational criteria.
How it works
How does a room booking software work?
The booking process with E-CLICK follows a simple flow, end to end. The timeline below shows the five steps, a full cycle that runs in under a minute.
This automatic release mechanism brings the no-show rate down to 4.8% after three months, which is +350 hours recovered every month. Setting it up takes just a few days.
Integrations
Connected to your Outlook and Google Calendar
A booking software is only adopted if it talks to your teams’ calendar. So booking happens where they already work — and shows up everywhere else.
Integrations with your calendars (Outlook, Google Calendar)
E-CLICK syncs with Microsoft Outlook and Google Calendar: your teams keep working in the calendar they know. Every request generates an automatic invitation to the participants; cancellations are reflected in real time, in the calendars as well as on the door display. In practice, the average booking time drops by 70% compared with a manual process.
- ✓Microsoft Outlook — work and personal accounts, via Microsoft 365 or Exchange
- ✓Google Calendar — connected through the API, both ways
- ✓Automatic invitations to participants
- ✓Native weekly and monthly recurrences
Microsoft Outlook
Work and personal accounts, via Microsoft 365 or Exchange. The booked slot appears straight in the employee’s calendar.
Two-way sync
Google Calendar
The connection runs through the Google Calendar API: what is created on one side shows up on the other, with no double entry.
Two-way API
E-MANAGER by EMITY
The dashboard that links your rooms, your door displays and your calendars in a single interface, however many sites you run.
Central hub
Door display
The status of every room, shown live
Real-time display outside the room: the EMITY difference
E-CLICK goes further than a simple scheduling software. A touch device installed outside each room shows the status and the day’s schedule in real time. Your teams can see at a glance whether the room is free, without opening their laptop.
- ✓Touch screen: real-time status outside the room
- ✓Immediate visibility: free or occupied
- ✓Automatic release: configurable grace period
Advantages
What a booking system changes for your productivity
Did you know? A booking system with automatic release brought the no-show rate down to 4.8% in three months, which is +350 hours recovered every month.
Calculator
Calculate your return on investment
Solution
E-CLICK by EMITY: the all-in-one booking software
A single module covers the full booking cycle: the request, the approval, the display outside the room and the release of the slot.
The key features of the E-CLICK Booking module
The Booking module covers the entire life cycle of a request. Create and schedule slots from the web interface or from the door display, with a fully customizable setup.
- ✓Real-time schedule view, on all your screens
- ✓Scheduling from computer or mobile
- ✓Configurable minimum and maximum slots
- ✓Validation code to secure access
- ✓Permission management by user profile
- ✓Automatic release and reminders
- ✓Desk booking for hybrid work
- ✓Visitor management at reception
Real-time schedule
Multi-screen, multi-room: the schedule is the same for everyone, at the same moment.
Mobile + desktop
Book from your desk, your phone or the door display.
Stronger security
Validation code and permissions by user profile.
Visitor management
Check-in at reception and tracking of expected visitors.
An all-in-one suite: digital signage + booking + queue management
E-CLICK is part of the E-MANAGER by EMITY suite: space management, digital signage, room booking, queue management and visitor log. Try it free for 3 months (Excellence version, 3 screens included).
Reference customers: Colissimo (La Poste) · Europcar · over 1,000 companies across more than 15 years.
Day to day
Everything you can do with the Booking module
The full list of what the module can do, so you manage your spaces with no blind spots.
Traceability
Room usage and incidents recorded in the history.
One-click alerts
Report a technical issue or missing equipment.
Min & max slots
Durations configurable per room and per meeting type.
Validation code
One code to confirm or delete a booking.
Teamwork
A shared schedule to organize your teams better.
Fine-grained access
Permissions and rights adjustable by profile.
Internal communication
A shared view of the schedule to smooth out exchanges.
Native sync
Microsoft Outlook and Google Calendar synced natively.
One-off or recurring
Single booking or recurring series, room equipment included.
Usage statistics
Real occupancy rate per room: spot the saturated and the underused spaces.
Adaptability
Settings that follow your needs and your internal policies.
Automatic email invitations
Notifications sent to the participants you add.
Gallery
See the product to believe it
Discover the E-CLICK interface through 4 real screenshots: the manager side and the room side.
On video
The E-CLICK booking software in action
FAQ
