Legal notice and privacy policy

Publisher

EMITY

Limited liability company with capital of €10,000

Registered office: EMITY, 40 rue de la Pierre Plantée, 34830 JACOU

France

Registered with the RCS of Montpellier under number 835 398 058

Tel : +33 (0)4 30.00.66.00

Publishing Director

Alexandre VORON

Webmaster

To contact the webmaster, click HERE

Host

OVH

SAS with capital of €10,069,020

RCS Lille Métropole 424 761 419 00045

APE code 2620Z

VAT NO.: FR 22 424 761 419

Head office: 2 rue Kellermann – 59100 Roubaix – France

The present terms and conditions determine the conditions of use of the website, which you accept by the mere fact of consulting this site. If you do not accept them, we ask you to leave this site. If you are a minor, you undertake to consult this site only in the presence of your parents or guardian, who will have previously accepted these conditions. The present conditions may be modified at any time and without prior notice.

Purpose of the site

This site has been created to provide you with information about the company.

Photo credit: Canva PRO

Warranty

EMITY undertakes to verify that the content of this site complies with the legal provisions in force. In particular, it undertakes not to disseminate data in violation of the rights of third parties, of a violent, pornographic or defamatory nature, and not to disseminate illicit content, in particular of a racist, xenophobic or pedophilic nature, or otherwise offensive to human dignity.

However, EMITY does not guarantee the accuracy, updating, or completeness of the information contained on this site.

Liability

EMITY shall not be held responsible for:

  • damage resulting directly or indirectly from the consultation of this site or the use of information available on it;
  • direct or indirect damage resulting from the use of this site, and in particular any operating, financial, or commercial loss or loss of programs or data in any information system.

EMITY assumes no responsibility for links to other sites, which are provided for informational purposes only. Linking to any other site is at your sole risk. EMITY provides no guarantee for the information available on these other sites and assumes no responsibility related to their content.

EMITY is not responsible for hypertext links to this site. The creation by a third party of hypertext links to this site or any of its pages requires the prior agreement of EMITY.

EMITY reserves the right to modify, temporarily or permanently interrupt all or part of this site, without prior notice or compensation of any kind. EMITY shall not be held liable by you or any third party for any modification, interruption or suspension of this site.

Personal data protection (GDPR)

EMITY is committed to processing your personal data in accordance with Regulation (EU) 2016/679 (GDPR) and the amended French Data Protection Act.

Data controller: EMITY, 40 rue de la Pierre Plantée, 34830 JACOU, France

DPO contact: dpo@emity.io

Data collected and purposes

On the emity.io website, we process the following data:

  • Contact forms and demonstration requests: surname, first name, email, telephone, company, message. Legal basis: steps taken prior to entering into a contract (art. 6.1.b GDPR). Retention: 3 years from the last contact.
  • Cookies and audience measurement: see the dedicated section below.
  • Access to the E-MANAGER platform: user name, business email, connection logs of users (our customers’ administrators and operators). Legal basis: performance of the contract (art. 6.1.b GDPR). Retention: for the term of the contract, then deletion or anonymisation of the logs within 6 months.
  • Newsletter and marketing communications: business email, name, company. Legal basis: consent (art. 6.1.a GDPR). Retention: 3 years from the last active contact (open, click). You can unsubscribe at any time using the link included in every email.

EMITY acting as a processor

For E-MANAGER and the E-CLICK modules (Visitor Register, Queue Management, Room Booking and Smart Office), EMITY acts as a processor within the meaning of article 28 of the GDPR. The data processed in these modules (visitor data, flex-office employee data, queue user data) falls under the responsibility of the customer, who is the data controller. EMITY undertakes to process this data solely on the customer’s instructions, under a processing agreement that complies with the GDPR.

Record of processing activities

In accordance with article 30 of the GDPR, EMITY maintains a record of processing activities, which is updated regularly. This record lists all processing carried out by EMITY, both as a data controller (website, marketing, human resources, customer and partner management) and as a processor for the E-CLICK and E-MANAGER modules deployed at its customers’ sites. It is available on request from our DPO.

Your rights

Under the GDPR, you have the following rights over the data concerning you:

  • Right of access, rectification and erasure
  • Right to restriction of processing
  • Right to object
  • Right to data portability
  • Right to withdraw your consent at any time

To exercise these rights: dpo@emity.io

No data is transferred outside the European Union. The data is hosted in France by OVH.

Media

If you are a registered user uploading images to the website, we advise you to avoid uploading images containing EXIF data of GPS coordinates. Visitors to your website can download and extract location data from these images.

Cookies

The emity.io website uses cookies. On your first visit, a banner informs you of their presence and collects your consent before any non-essential cookie is placed.

  • Strictly necessary cookies (no consent required): maintaining your session, remembering your language and privacy preferences. Duration: the session, or up to 1 year depending on the cookie.
  • Analytics cookies (with consent): measuring website audience, analysing the pages visited and browsing behaviour. The data is pseudonymised. Maximum duration: 13 months, in line with the recommendations of the CNIL, the French data protection authority.
  • Marketing cookies (with consent): tracking interactions with our content for prospecting and retargeting purposes.

You can change your preferences at any time by clicking “Gérer le consentement” at the bottom of the page, or by configuring your browser to refuse cookies. Refusing analytics and marketing cookies does not affect access to the website’s content.

Embedded content from other sites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Content integrated from other sites behaves in the same way as if the visitor were visiting that other site. These websites may collect data about you, use cookies, embed third-party tracking tools, track your interactions with these embedded contents if you have a logged-in account on their website.

Statistics and audience measurement

If you leave a comment, the comment and its metadata are kept indefinitely. This allows subsequent comments to be automatically recognized and approved instead of being left in the moderation queue.

For users who register on our site (where possible), we also store the personal data indicated in their profile. All users can view, modify or delete their personal information at any time (with the exception of their user name). Site managers can also view and modify this information.

Privacy policy — E-Box application

Last updated: 28 August 2026

EMITY publishes and distributes the E-Box application (identifier emity.ebox), a digital signage player that displays multimedia content on screens, kiosks and devices managed remotely. E-Box is installed on equipment operated by our customers from the EMITY platform (E-MANAGER). It is a professional application: it is not intended for the general public and creates no personal user account on the device.

Data controller

EMITY — limited liability company with capital of €10,000, 40 rue de la Pierre Plantée, 34830 JACOU, France. Registered with the Montpellier Trade and Companies Register (RCS) under number 835 398 058.

Publishing Director: Alexandre VORON — Contact: contact@emity.io

Data processed

  • Device technical data, for operation, supervision and remote maintenance: technical identifier and player name, model, operating system and application version, IP address and network status, technical health indicators (temperature, memory, storage, USB peripherals, technical logs).
  • Displayed content: the application downloads and displays the content (images, videos, web pages) scheduled by the customer from the EMITY platform.
  • Footfall measurement, where the option is enabled: aggregated, anonymous attendance data only. These measurements cannot identify a person and retain no image, no video and no biometric data.

What we do not collect

E-Box collects no name, e-mail address, telephone number, contacts, precise location or financial data relating to people passing in front of the screens. The application does not record microphone sound: the audio permission is used solely to play the soundtrack of videos.

Purposes and legal bases (GDPR)

  • Operation of the player and delivery of content: performance of the contract.
  • Supervision, maintenance and updates: legitimate interest.
  • Anonymous footfall measurement: legitimate interest, as anonymous statistics.
  • Security: legitimate interest.

Recipients

Technical and supervision data is transmitted to the servers of the EMITY platform for the management of the screen estate. It is neither sold, nor rented, nor transferred to third parties for advertising purposes.

It may be disclosed to the customer who owns the screen estate, to our technical service providers — bound by an obligation of confidentiality — and to the authorities where the law so requires.

Hosting

Data is hosted in France by OVH, 2 rue Kellermann, 59100 Roubaix. No transfer takes place outside the European Union.

Retention periods

  • Technical and supervision data: retained for the term of the contract, then deleted or anonymised.
  • Technical logs: retained for the limited period needed for diagnosis.
  • Footfall statistics: retained in anonymous, aggregated form.

Security

EMITY implements appropriate technical and organisational measures: encrypted communications, access control and system maintenance.

Your rights

Under the GDPR, you have the right of access, rectification, erasure, restriction, objection and portability regarding data concerning you. To exercise these rights, write to contact@emity.io.

You may also lodge a complaint with the French data protection authority, the CNIL: www.cnil.fr.

Children

E-Box is a professional application that is not intended for children. No data relating to minors is knowingly collected.

Changes to this policy

This policy may be updated. Any change will be published on this page together with a revised date.

Contact

EMITY — contact@emity.io — www.emity.io